TONOTA SUB DISTRICT

PHYSICAL PLANNING
It coordinates Physical Planning, the administration of Self Help Housing Agency (SHHA) land valuation, acquisition and management of council property. However, it offers the following services;
Plan Perusal
In terms of Town and Country Planning Act of 2013, grant of any change of land use, subdivision and Advertising and hoarding signs are given by the Planning Authority (Council). Applications should first be submitted to the Sub District Council (Building Control/ Physical Planning Office for consideration and forwarded to the Physical Planning Committee for decision).
How does one obtain the service?
• Approaching the Physical Planning Department/Building Control office at RAC.
Hoarding and Advertising signs
What are the requirements for the service?
• Fill in the Application Forms (3 copies).
Submit the following;
a) Location Plan to an appropriate scale (able to be used for conference room presentation on an A3 sheet). Sufficient to identify the plot/space to which the application relates. (8 copies)
b) Site Plan to scale not less than 1:500 (8 copies). Existing adjacent developments should be indicated.
c) Architectural Drawings of the Bill board, Hoarding sign to scale
d) In case of private land Proof of ownership (Title deed or Certificate of Rights) and Lease agreement should be submitted.
How much do I pay for the service?
a) Pay Perusal fee of P200.00
b) If approved, pay P500/sqm per year

CHANGE OF LAND USE
What are the requirements for the service?
• Complete/fill application forms (to be collected from the building control office in the council).

Submit the following;
a) Justification/application letter stating the reasons for change of land use.
b) Location plan to an appropriate scale (able to be used for conference room presentation on an A3 sheet) sufficient to identify the plot to which the application relates.
c) Site plan to scale not less than 1:500 (8copies). Preferably 1:200. Existing developments and proposed buildings, parking, open area, unloading/loading bay(s), drive way arrangements, abutting plots as well as access roads should be indicated.
d) Proof of publication in the Government Gazette and in one newspaper circulating in the planning area. Alternatively, the applicant should submit the letter(s) of consent from neighbouring plot holders. These should include all properties sharing boundaries with the applicant’s plot.
e) Floor plan indicating the proposed use of each room not less than 1:100.
f) Elevations of all sides of the building.
g) Proof of ownership or consent from plot owner.
h) Note that this should be done by a registered planner, include copy of registration certificate.

NOTE: ALL DRAWINGS SHOULD BE SUBMITTED AT LEAST ON AN A2 SHEET(S)
How much do I pay for the service?
a) P350.00 for Residential
b) P1 050.00 for Non- Residential
i. Plot subdivision
• Complete/fill application forms (to be collected from the building control office in the council).
Submit the following;
a) Copy of land board certificate/lease
b) An informative location plan with sufficient details to identify the plot x 4 copies.
c) Site plan x 8 copies at a scale not less than 1: 500 showing the individual plot to be subdivided and resultant plots after the proposed subdivision and access roads.
d) If the plots are commercial, civic and community or industrial show offloading/loading, parking and bin areas on the site plan each at a scale not less than 1: 100.
e) A covering letter stating reasons for the proposed subdivision.
f) Note that this should be done by a registered planner, include copy of registration certificate.

NOTE: ALL DRAWINGS SHOULD BE SUBMITTED AT LEAST ON AN A2 SHEET(S)
ASSESSMENT OF APPLICATIONS
The following are some of the factors that will be taken into consideration when assessing an application:
• Development plan and planning policies.
• Impacts of the proposed use on the neighbourhood in terms of traffic and noise likely to be generated, on infrastructural services such as water & sewerage, privacy and amenity.
• Existing surrounding developments
• Existing character of the area
• Size of the plot and existing developments
• Quality and nature of the proposed development
How much do I pay for the service?
a) P275.00 for Residential
b) P825.00 for Non- Residential
Zoning report
How does one obtain the service?
• Approaching the Physical Planning Department a RAC.
What are the requirements for the service?
a) Copy of land board certificate/lease
b) Lease agreement (consent from plot owner)
c) Occupation permit
How much do I pay for the service?
• Free